It’s a New Year and a perfect time to improve your current process for trade-show Management.
Here are a few suggestions I have for planning and keeping track of your 2013 events.
1. Event Management Software:
We use ShowGo software because it’s designed specifically with trade-show management in mind.
It has the look and feel of Microsoft Outlook and is just as easy to use. We use this software because it easily tracks everything from our inventory to our budget in a simple, user-friendly interface, and also allows everyone to work through the same management system. That way we can ensure that our efforts are coordinated and nobody forgets to dot an “I” or that our “Ts” don’t get crossed twice.
2. Sufficient Staffing:
It’s absolutely imperative to have employees that are dependable and reliable to help with the management of the events you’re exhibiting at. With any given event there are dozens of things that can go wrong and when you’re team is preparing to coordinate packing, shipping, and other event related items for several events simultaneously, you’ve got to be confident that everyone on your event coordinating staff is meticulous in their efforts.
3. Weekly Follow-up Meetings:
I would suggest that you have weekly meetings with different departments to follow-up on your event activities. I have a separate meeting with my event coordinators, sales team, and with the different venues to make sure everything is in order. You can’t expect to coordinate anything if you can’t coordinate with the people you work with most closely. You’ve got to understand individual needs and requests while at the same time ensuring everyone is on the same page and everybody gets equal floor time to express their ideas– you aren’t individuals, you’re a team.
If you’re in the area, be sure to check out some of our upcoming events, It would be great to see you there!
January 30th: SHI Sales Kick-Off
Palmer Events Center
900 Barton Springs Road
Austin, TX 78704
February 11th-13th: Etech Ohio
Greater Columbus Convention Center
400 N High Street
Columbus, OH 43215
February 12th: Platte River Networks
Denver Metro Chamber of Commerce
1445 Market Street
Denver, CO 80202