G Suite is rapidly becoming one of the most popular cloud productivity tools, as more and more companies flock to get this service. Recently, Google has announced it surpassed the number of 3 million businesses to pay for the service. As part of the G Suite, Google Drive is your local folder that is perfect for working offline. Unfortunately, many users mistake this local folder for a backup of their cloud data. The dirty little secret is, when you sync this folder, what you save to the local drive is a pointer to where the document is online, in the cloud. Not the document itself.
If you have deleted a file, you may not be able to find it in your local folder anymore. The list of issues that might occur with Google Drive sync is long, so data loss can happen even as a result of a bad sync or accidental deletion.
Google Drive Backup & Retention Policy
Moreover, the Google Drive retention policy is the same as for G Suite:
• after you delete a document, you can only recover it for 30 days after deletion;
• users who have exceeded their Google Drive storage quota will no longer be able to restore their data;
• the amount of free storage each user gets is dependent on the type of account they have—free accounts, for example, are limited to 30GB of space.
How To Backup Google Drive Data
If you’re interested in keeping all Google Drive files safe for an unlimited period of time, you have some options.
Google Vault: this is a storage service from Google that is available with the G Suite Business. It’s a separate service from Google Drive, so you will have to pay extra for it, depending on how much data you have. Google Vault will offer some level of protection and:
- eDiscovery services such as email and chat archiving, legal holds, drive file search or export and audit reports.
- these services will still need maintenance from company staff trained in backup and disaster recovery operations.
Outsourced services for your Cloud Backup: If you’re not happy in putting your data as well as your backup files in the hands of the same provider, and you don’t want to deal with complex backup maintenance, there is always a third party cloud backup option. Services like Cloud Backup from StorageCraft Technology Corp will backup all your G Suite essentials*:
- Google Calendars and Contacts
- Google Drive
- Google Sites
- G Suite Public Shared Folders
Cloud Backups Save Data from Cloud Applications For an Unlimited Time
Having a cloud backup means you can avoid some uncanny situations that so commonly occur in the workplace. Collaboration is the major trump card of cloud technology. But because it is so easy for multiple users to work on the same file at the same time, it’s also easy to accidentally delete it. User error causes 64% of data loss incidents, shows statistics. And one in three companies using cloud services has lost data. Don’t think that it can’t happen to you.
So do you want to work for a company where the CTO is scrambling to get back some emails that customer support deleted a while ago? What a waste of everyone’s time. Get a demo of Cloud Backup from StorageCraft Technology and see for yourself how easy it is to backup and do data management for cloud applications.
*StorageCraft Cloud Backup for G Suite is soon to be released. Currently, the product supports Office 365 with Exchange Online and SharePoint.